Creating USPS SCAN Forms

Learn how to create a SCAN Form for your USPS Shipments.

Holland Rocha avatar
Written by Holland Rocha
Updated over a week ago

A USPS Shipment Confirmation Acceptance Notice, known as a SCAN Form, is a document containing a master barcode that includes all packages to be shipped at the time of a USPS pick-up/drop-off. USPS will scan the barcode on the SCAN form, rather than scanning each package individually. This single step saves a lot of time for USPS when shipping your packages.

SCAN Forms are only available for USPS shipments created in Sellbrite. Learn how to crate USPS shipments for orders in Sellbrite here.

Creating a SCAN Form

USPS guidelines prevent you from creating SCAN Forms for shipments with a Ship Date in the past unless a SCAN form created on the previous day was printed mid-day. Because SCAN forms are based on date, you will need to create a separate SCAN form for the previous days leftover orders, and your current orders.

NOTE: SCAN forms cannot be created on federal holidays recognized by USPS.

To create a SCAN Form, go to Orders > Shipments from the top navigation.

On the Shipments page, select "Create SCAN Form." SCAN Forms are warehouse specific, so you'll need to choose the Warehouse where your shipments are located.

Once you've selected a Warehouse, a pop-up will appear with all eligible USPS Shipments created for the selected day.

By default, all eligible shipments for the selected day will be checked and selected to be included on your SCAN Form.

Once you have your shipments and ship date selected, click "Confirm". You can print or download your SCAN Form.

SCAN form history

Additionally, you are able to view your SCAN form history. From the Shipments page, click "SCAN form history" button.

Your SCAN form history will allow you to see your previous SCAN forms, and even even see SCAN forms already set in the upcoming week.

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